Revised 11 March, 2008.

§ 1 Name and purpose

The name of the union is Riksföreningen Hepatit C (The National Union of Hepatitis C), RHC, situated in Stockholm, Sweden.

The organisation is free from party politics and religions.

RHC is a non-profit organisation whose purpose is to bring together as well persons who have suffered or are suffering from hepatitis C virus (HCV), as their next of kin. The purpose is to take care of their interests as shown below:

  • through union and educational activities help to break the isolation the members may suffer from.
  • through meetings and personal contacts give advice and support to the members.
  • to inform about hepatitis C and help to minimize further spread of the infection.
  • to create and have such dialogue with the decision makers of health care, as well as health care personnel that is of value to the members.
  • to work for scientific research and development of the disease.
  • to cooperate and change experiences with other organisations as well within as outside the country.

 

§ 2 The organisation

RHC is organized as follows:

The national union with individual members and the local unions at places where the members can carry on local activities.

The national union is responsible for the overall activities and operates as an advisory organ to the local union in its activities.

The local union works on a local level, it is a supporting union and an active forum for its members.

§ 3 Membership

A member is person who has paid the fixed membership dues.

The membership dues include a fee to the national union and, when needed, to the local union. The membership dues are set at respective general meeting. Furthermore, the assembly of the general meeting decides how much of the membership dues are allotted to respective local union, however, 1/3 of the dues at the most.

A member’s failure to pay the membership dues during the calendar year constitutes resignation of membership.

The resignation is requested by the board.

The member who has violated against the bylaws, damaged or opposed the union can be excluded through the decision by the national union’s board.

The membership directory shall, in a safe way, be protected against those unauthorized.

The board of the local union proposes to the national union an honorary member. The honorary member should have accomplished something exceptional for the union. The appointment of the honorary member is decided at the general meeting of the national union.

§ 4 Amendment of bylaws

The decision to amend the bylaws are done at the general meeting with at least 2/3 of the votes from the present members or of two subsequent general meetings, one of which is an ordinary general meeting, with an ordinary majority.

§ 5 Bills

Every member has the right to in writing forward issues to RHC’s all instances and have they discussed.

Bills which are to be discussed at a general meeting must in writing be presented to the board on 15 January the same year, at the latest.

The bills together with the board’s statement must be presented to the members before the general meeting.

§ 6 Election committee

The election committee consists of three members, one of whom is a convener.

The local unions nominate their candidates to the board appointments on January 31, at the latest the year the general meeting is held.

The election committee must, when needed, complement with their candidates.

The election committee must supply to the local unions a list of all proposed candidates along with their proposition to the national board four weeks before the general meeting.

§ 7 General meeting

The board calls the general meeting which is held before March every year.

The call should be submitted to the members 4 weeks prior to the meeting, at the latest. Annual report including income statement for the past financial year as well as the election committee’s proposition to the board regarding the forthcoming financial year, is published on the national association’s homepage 2 weeks prior to the annual meeting. It can also be obtained from the national association’s office.

An extraordinary general meeting is held within 6 weeks, when the board, the auditors, six local unions or at least ½ of the members so require. The call can be sent out in a shorter notice period than the ordinary general meeting, but at least 14 days before. The call must include information about the matters to be discussed at the meeting. The extraordinary general meeting can only discuss matters given in the notice.

In case external auditors are appointed they must be called to the general meeting. They have right to give statements and propositions.

Entitled to vote are members according to the electoral register.

The agenda of the annual general meeting shall include:

  1. Opening of the general meeting by the chairman of the board or some other appointed board member.
  2. Ratification of the electoral register.
  3. Election for persons for checking the minutes as well as counting of the votes.
  4. Ratification of the notification.
  5. Ratification of the agenda.
  6. Election of the chairman of the meeting and the secretary of the meeting.
  7. The general report of the board and the audited financial report.
  8. Auditor’s report.
  9. Freedom from responsibility for the resigning board.
  10. Bills and propositions from the board.
  11. Ratification of the activity plan for the current year.
  12. Ratification of the budget and membership dues.
  13. Ratification of the number of members in the board.
  14. Election of the chairman.
  15. Election of the other members of the board.
  16. Election of deputies to the board.
  17. Election of two auditors and two deputy auditors, of which at least one auditor and at least one deputy auditor is a member of the RHC.
  18. Election of the election committee and the conveners to the election committee.

To maintain continuity in the board not more than 50 % of the members should be re-elected at the same time.

Decisions are made by an ordinary majority. At secret vote and equal number of votes a new secret vote is done. If equal number of votes remains, decision is made by drawing lots.

§ 8 The board

The board is an executing body between the general meetings. The board can and should delegate the decision right to a possible working committee (WC) and/or to a member of the board when necessary.

Members to the board are elected at an ordinary general meeting for two years. If a complementary election must be done, this election is done at another meeting announced according to the rules.

The board consists of 5, 7 or 9 members, the total number is decided by the general meeting.

The board constitutes itself and fills, apart from the chairman, following functions; vice chairman, financial officer, membership officer and other members.

The board can appoint a working committee within itself.

The chairman calls the board or when at least three of the members so require.

The board is competent to make decisions if at least half of the members are present. The chairman on duty has the casting vote.

If, during the term of office, the chairman is prevented from performing the duties, the vice chairman will take over the duties.

If the financial officer, during the term of office, is prevented from performing the duties, the board after consultation with the auditors, must soonest possible appoint a new financial officer.

§ 9 The working committee of the board

The working committee consists of five members at the most. The chairman and the financial officer are included automatically, other members are appointed at statutory.

The responsibilities of the working committee are to:

  • prepare board matters.
  • take up and make urgent decisions and/or according to special authorization.
  • represent the board in between the board meetings.

 

The working committee meets, when needed, after notification by the chairman of the board.

At the working committee meetings minutes must be kept.

The working committee is competent to make decisions when all members have been called to the meeting and at least three members are present.

The minutes from the working committee meetings must be submitted to the board.

§ 10 Administration and audit

The firm of the union is signed by the person or persons appointed by the board.

The financial year is a calendar year.

The financial officer is in charge of the funds. The funds are used for activities on the national level. Payments regarding these activities are approved by the chairman and/or the person appointed by the board.

The union’s administration is audited by the auditors appointed by the general meeting who must have access to financial records and all other documents.

The auditors must after the end of every calendar year present an audit report regarding the board’s financial administration for the past financial year.

The auditors have right to participate in all meetings organized by the board.

§ 11 Dissolution of the national union

The union can be dissolved by a unanimous decision made by the general meeting or of two subsequent general meetings, one of which being a general meeting with an ordinary majority.

When the union is dissolved its assets, after payment of the liabilities, are used in a way decided by the general meeting.

§ 12 The local union

A local union can be formed at places where the members so decide. The local union should be called The Local Union Hepatitis of C, LHC, with the region/city name as an addendum.

The local unions shall work for the members according to §§ 1 to 4 as well as the paragraphs below.

§ 13 Bills

Every member has the right to in writing forward issues to LHC’s all instances and have they discussed.

Bills which are to be discussed at a local union’s general meeting must in writing be presented to the board 30 days before the general meeting. The board shall comment on the bill.

§ 14 Election committee of the local union

The election committee consists of three members, one of whom is a convener.

The proposition of candidates to the local union board must be submitted to the election committee on January 15, at the latest.

The election committee must, when needed, complement with their candidates.

An employee in the local union is not eligible to become a member of the board.

§ 15 The general meeting of the local union

The local union board calls the general meeting and it is held before February every year.

A call to the general meeting is submitted to the members four weeks before the meeting.

An extraordinary general meeting is held within three weeks, if the auditors or at least ¼ of the local union members so require, otherwise when the board sees it be appropriate. The call to the extraordinary general meeting must be sent at least 14 days before. The call shall include information about the matters to be discussed at the meeting. The extraordinary general meeting can only discuss matters given in the call.

The agenda of the annual general meeting shall include:

  1. Opening of the general meeting by the chairman of the board or some other appointed board member.
  2. Ratification of the electoral register.
  3. Election for persons for checking the minutes as well as counting of the votes.
  4. Ratification of the notification.
  5. Ratification of the agenda.
  6. Election of the chairman of the meeting and the secretary of the meeting.
  7. The annual report of the board and the audited financial report.
  8. Auditor’s report.
  9. Freedom from responsibility for the resigning board.
  10. Bills and propositions from the board.
  11. Ratification of the activity plan for the forthcoming year.
  12. Ratification of the budget and membership dues.
  13. Ratification of the number of members in the board.
  14. Election of the chairman.
  15. Election of the other members of the board.
  16. Election of deputies to the board.
  17. Election of two auditors and two deputy auditors.
  18. Election of three ombudsmen to the national union’s general meeting and representation. Those eligible are persons who are not board members in the national union.
  19. Election of the election committee and the conveners to the election committee.

To maintain continuity in the board not more than 50 % of the members should be re-elected at the same time.

Decisions are made by an ordinary majority. At secret vote and equal number of votes a new secret vote is done. If equal number of votes remains, decision is made by drawing lots.

§ 16 The local union board

The board is elected at a general meeting for the forthcoming activity year or, if a complementary election must be done, on another meeting announced according to the rules.

At the complementary election an excerpt from the approved minutes is submitted to the national union’s board..

The board consists of 5, 7 or 9 members, the total number is decided by the general meeting.

The board constitutes itself and fills, apart from the chairman, following functions; vice chairman, financial officer, membership officer and other members.

The board presides, calls and organizes meetings and other activities in the local union’s sphere of activities.

The chairman calls the board or when at least 2 members so require.

The board shall have at least 6 meetings a year.

The board is competent to make decisions if at least half of the members are present. The chairman on duty has the casting vote.

§ 17 Administration and audit of the local union

The firm of the local union is signed by the person or persons appointed by the board.

The financial year is a calendar year.

The funds of the local union, charged by the financial officer, are used for activities on the local level.

Payments regarding these activities are approved by the chairman and/or the person appointed by the board.

The local union pays membership dues to the national union based on the number of memberships at each period.

The administration is audited by the local union’s auditors who give an auditor’s report.

The auditors have right to participate in all meetings organized by the local union.

Before March the auditors must present an annual report including financial report, an audit report and approved general meeting minutes which are submitted to the board of the national union.

§ 18 Dissolution of the local union

The local union can be dissolved by a unanimous decision made by the general meeting or of two subsequent general meetings, one of which being an ordinary general meeting with an ordinary majority.

When the union is dissolved its assets, after payment the liabilities, are transferred